What does "store form with record" accomplish?

The phrase "store form with record" refers to the feature in NetSuite that associates a specific form with a particular record. This functionality ensures that whenever that record is accessed, the designated form is displayed, maintaining consistency and integrity in data presentation. This is particularly valuable in scenarios where different forms might have been customized for various purposes, allowing the system to reference the proper form tailored to the needs of that unique record.

While it is possible for users to choose different forms to view, the fundamental purpose of storing a form with a record is to lock in the specific configuration meant for that record. This means that the designated form will always show the appropriate fields and layout as established when the record was initially created or modified, preventing confusion or errors that might arise from using a different form.

One might commonly assume that being able to switch forms freely reflects flexibility, yet it doesn't provide the reliability that storing a form with a record does. Automatic updates of forms relate more to version management rather than individual record associations, and hiding fields would not align with the primary intention of ensuring the correct form’s visibility. Thus, the core function of storing the form aligns closely with maintaining the correct and intended layout for each record.